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Glossary

Variations

Updated 19 September 2026 · Project preparation

Variations are changes to an agreed scope of work, including additional work requested after the original agreement. Whether an item is genuinely additional depends on the initial scope and the specific change being proposed, rather than its label alone.

How this term relates to your project

An extra socket may appear to be a small choice, but it can affect cable routes, making good and the sequence of work. Describe the whole change rather than only the visible endpoint. Record which original elements will be omitted or carried out differently as well. Before deciding, request clarity about the revised scope, cost implications and programme.

Note who approves the change and which drawing or description is referenced. An idea discussed only verbally is difficult to reconstruct when expectations later differ. Keep a change register alongside the original quotation so the combined project remains understandable. Unexpected site conditions also deserve a specific description and discussion rather than an unexplained additional charge appearing at the end.

Frequently asked questions

Is every unexpected task automatically a variation?

Not simply because it was unexpected. Compare the task with the agreed scope and discuss the actual circumstances.

What should a variation record contain?

Include the changed scope, any omitted items, cost and programme implications, and the recorded approval.

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